Nowadays, there are a lot of different catering companies available, which means you need to spend more time and be selective. Below we have made a list of some of the questions you may want to consider and tips to help narrow down your search when choosing the right caterer for your event.
Questions to ask when speaking to any potential caterers:
If you do not already know, ask the caterer how long they have been in the business?
Have they catered for this size event before?
What packages do they offer and what is included?
Will the food be cooked onsite?
If it is prepared elsewhere how will it be stored? (You want to ensure it is handled carefully so that it tastes good by the time you and your guests eat)
Are the menus flexible?
Is there a vegetarian alternative?
Can they accommodate special dietary requirements?
What options do you they have available to cater for children?
How soon can you have a menu tasting?
What kind of kitchen facilities will they need?
Are they able to work creatively within your budget?
Do they provide the necessary plates/cutlery/staff
When is the final guest count due?
Can they accommodate unexpected guests? What is the additional charge?
Will they supply the cake stand and knife
Will they set up the table/chair
Discuss table layout, seating arrangements and the position of the cake table.
Will they clean up after the event?
STAFF & RESOURCE
How many other bookings do they have for the same day?
Are the staff, included in the price?
What is the ratio of staff to guests?
What will the staff wear?
Can they place name cards for seating arrangements?
Will there be a contact on the day to oversee the event?
What brands of beverages will be served?
Do they have the correct glassware for the beverages you will be serving?
Are soft drinks included in the price?
Can you supply your own alcohol?
Is there a corkage fee?
Until what time the bar will be open?
Will they supply extra bar stock like ice, fresh lemons/limes, etc and
BOOKING & PAYMENT
How much deposit is required to secure the date and when is this due?
What is the cancellation policy?
Is there a service charge included or are gratuities optional?
Is there a charge for breakage?
How soon after the event is the balance due?
Is VAT included in the final price?
Costs are usually quoted per ‘head’ (guest). Always ask for quotes and confirmation of everything in writing. Be sure everything the caterer agrees to is clearly stated in the contract so that there is clear clarification as to what is included and what is not. This should highlight the more obvious details – date, time and number of guests as well as a breakdown of charges for food, drinks, corkage, staff, delivery, travel expenses, equipment hire, service charges, etc. Read through everything carefully several times to ensure that no services are duplicated or not included, as this will impact your total event cost.
At Clicknplan we can put you intouch with experienced and professional caterers who are able to accommodate your needs and willing to work with you to make your day very special – and tasty.